Do you feel like you could be running your business more efficiently, but you’re unsure how? As your business grows, you want to maintain your high standards, but that can feel impossible as you begin to take on more and more work.
So, what’s the solution to scaling your business and staying sane?
The answer lies in creating business procedures!
What are Business Procedures?
Business Procedures or Systems are processes that you do in your business repeatedly to achieve a specific result.
Example – Graphic Design. Having a template/ branding that goes on all your posts. It may be a simple design but duplicating it again & again can be tedious & take a lot of your time. So instead of starting from scratch you have a template ready to use every time you are creating your content.
Example 2 – Interviewing & Hiring Staff – An efficient system would be having a list of questions you go through in every interview.
The solution to scaling your business and staying sane is creating business procedures. Follow these 5 steps to success.
STEP 1 – Identify the Key Areas of Focus in your Business.
Where you spend most of your time – Are you constantly handling inquiries or repeatedly providing the same information? Do you find it challenging to manage your email inbox due to lack of time? Is content creation becoming a stumbling block? Assess whether you lack inspiration and spend too much time figuring out what to post or share on social media. Additionally, consider how you handle customer service and follow-ups.
STEP 2 – Determine Profit-Impacting Tasks and Time-Consuming Responsibilities
Identify what tasks and responsibilities have a direct impact on your profits. What tasks take the most time?
For instance, if daily tasks like sharing services with customers on various platforms (e.g., social media, email newsletters) are eating up a significant portion of your time, it’s essential to establish a streamlined system for planning and executing your content.
STEP 3 – Prioritize and Outline the Steps for Each Task
Once you have your list of tasks, prioritize them based on their importance to your bottom line. Write down the steps you need to do those tasks. You can even record a Loom video explaining the process so you can train others to do it later.
STEP 4 Develop Checklists and Templates
To ensure consistency and ease of execution, create checklists or templates for each task. Use simple, straightforward language that anyone unfamiliar with the task can understand. These resources will become valuable references when delegating tasks to others.
STEP 5 Test and Improve. Get someone else to do the task following your steps. This will give you valuable feedback for things you may want to add or remove.
Remember, the work doesn’t end with creating your systems. Continually evaluate and adapt them. Some procedures may require occasional tweaks, while others might necessitate a complete overhaul. Establishing efficient business systems is paramount to saving time, enhancing productivity, and enabling effective task delegation.
Want to take the first step to boosting your efficiency and productivity?